Last Updated: October 2023

This privacy policy (“Privacy Policy”) explains the when, how and why when it comes to

processing of your personal information on the FLEXEMATiC INC.

(“ FLEXEMATiC”)

software, and sets out your choices and rights in relation to that information. Please read

this carefully – it is very important for you to understand how we collect and use your

information, and how you can manage it.

If you do not agree to the processing of your personal information in the way this

and stop using the

software

. By continuing to use the

software

you are

acknowledging our rules regarding your personal information as described in this

1. The Types of Personal Information We Use

This section describes the different types of personal information we collect from you and

how we collect it. If you would like to know more about specific types of data and how we

use that data, please see the section below.

The following is a high-level summary of the types of personal information we use:

Information you provide to us

When you submit personal information through our software or contact us using the

contact information specified in this Privacy Policy, you provide us with certain information

in relation to your enquiry.

Children

Children must not use the Webpage for any purpose, except where their parent or

guardian has provided consent.

By children, we mean users under the age of 18 years old.

We do not knowingly collect personal information from children for any purpose. If you

believe that we have personal information of a child without parental/guardian consent, or

if you are the parent or guardian of the user and wish to withdraw consent, please contact

us at info@flexematic.com and we will delete such information.

2. How We Use Your Personal Information

This section provides more detail on the types of personal information we collect from you

and why.

When you submit an enquiry to us, in order to contact you and handle your questions, we

will in accordance with the law only collect information that is strictly necessary and will

not use it for other services. The specific information collected is as follows:

Personal Information

Use

Information you provide to us.

Enquiry Information:

 First Name

 Last Name

 Company Name

 Role

 Work Email

 Phone Number

 Country

We use this information to understand who is

making the enquiry, what the enquiry relates to

and to contact the person who made the enquiry.

3. How We Store and Share Your Personal Information

We will follow legal provisions and regulations strictly, and will take strict and secure

protective measures to safeguard your rights in accordance with this Privacy Policy.

Only where reasonably necessary will we share your personal information. Situations

where this occur are:

 Companies within our corporate group who process your personal information in order

to respond to your enquiries. All related group companies may only use your personal

information in accordance with this Privacy Policy.

 Regulators, judicial authorities and law enforcement agencies, and other third

parties for safety, security, or compliance with the law. There are circumstances in

which we are legally required to disclose information about you to authorities, such as to

comply with a legal obligation or processes, enforce our terms, address issues relating to

security or fraud, or protect our users. These disclosures may be made with or without

your consent, and with or without notice, in compliance with the terms of valid legal

process such as a subpoena, court order, or search warrant. We are usually prohibited

from notifying you of any such disclosures by the terms of the legal process. We may seek

your consent to disclose information in response to a governmental entity’s request when

that governmental entity has not provided the required subpoena, court order, or search

warrant. We may also disclose your information to:

o enforce our terms and conditions and other agreements, including investigation of any

potential violation thereof;

o detect, prevent or otherwise address security, fraud or technical issues; or

o protect the rights, property or safety of us, our users, a third party or the public as

required or permitted by law (exchanging information with other companies and

organisations for the purposes of fraud protection and credit risk reduction).

 A third party that acquires all or substantially all of us or our business. We may also

disclose your information to third parties if we either: (a) sell, transfer, merge, consolidate

or re-organise any part(s) of our business, or merge with, acquire or form a joint venture

with, any other business, in which case we may disclose your data to any new owner or

other third party involved in such change to our business; or (b) sell or transfer any of our

assets, in which case the information we hold about you may be sold as part of those

assets and may be transferred to any new owner or other third party involved in such sale

or transfer.

4. The Security of Your Personal Information

We are committed to maintaining the privacy and integrity of your personal information no

matter where it is stored. We have information security and access policies that limit

access to our systems and technology, and we protect data through the use of

technological protection measures such as encryption.

Unfortunately, although we have implemented and maintained reasonable measures to

protect your personal information, the transmission of information via the internet is not

completely secure. In the event of a security incident such as a personal data breach, we

will initiate an emergency plan to prevent the magnification of the security incident, and

will notify you via push notifications, announcements, etc.

5. Data Retention

We do not keep your data for longer than is necessary unless we are required to do so

under law. We will retain your information as follows:

 Information you provide to us when submitting the enquiry form or contacting us using the

details specified in this Privacy Policy: until your enquiry is resolved, and then erased

within one hundred and eighty (180) days of such resolution, unless you agree to have

this data retained and receive more information in the future.

 If we are required to retain your information beyond the retention periods set out above,

for example to comply with applicable laws, we will store it separately from other types of

personal information.

6. Your Rights

You have legal rights in relation to the personal information we hold about you (to the

extent permitted under applicable laws and regulations). You may request access or

corrections to the data we process about you.

To exercise any of your rights, please contact us at info@flexematic.com

Please note that the Webpage does not engage in any personalised advertising. Any

emails sent are in response to enquiries submitted by you and are service messages only.

7. Contact & Complaints

Questions, comments and requests regarding this Privacy Policy are welcome. We have

set up a personal data protection team and assigned a designated personal data

protection officer. If you have any questions, complaints, or suggestions about this Privacy

Policy or data protection-related matters, please contact the data protection officer (the

person in charge of personal data protection) for purposes of compliance with the

applicable privacy law. The data protection officer can be contacted

at info@flexematic.com.

In the event that you wish to make a complaint about how we process your

personal information, please contact us in the first instance

at info@flexematic.com and we will endeavour to deal with your request as soon as

possible.

8. Changes

If we make any changes to this Privacy Policy we will post the updated Privacy Policy here.

Please check this page frequently to see if there are any updates or changes to this